Legislative Services Assistant

The Town of Smoky Lake is seeking a highly organized, professional, and detail-oriented Legislative Services Assistant to join its Administration team. This position plays a critical role in supporting the Chief Administrative Officer, Mayor, and Council through the coordination of Council and Committee meetings, legislative and governance functions, records management, and access to information and privacy administration.

The Legislative Services Assistant also provides key support in municipal communications, including preparation of correspondence, public notices, and governance-related information, helping to ensure transparency, accuracy, and effective communication between Council, administration, and the public. The successful candidate will bring strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced municipal environment while handling confidential and sensitive information with professionalism and discretion.

Responsibilities:

• Coordinate and support Council and Committee meetings, including agenda preparation, minute-taking, records of decision, and follow-up action tracking.
• Attend agenda-setting meetings and assist with coordinating agenda content and priorities.
• Prepare and format Requests for Decision (RFDs), reports, correspondence, and briefing materials as directed.
• Provide confidential administrative and scheduling support to the CAO, Mayor, and Council.
• Draft and distribute correspondence, public notices, and governance-related communications.
• Maintain municipal bylaws, policies, resolutions, and legislative records.
• Act as the municipal Access to Information and Protection of Privacy (POPA/ATIA) Coordinator.
• Maintain accurate, secure, and confidential records in accordance with legislative requirements.
• Support Council onboarding, committee appointments, and governance documentation.
• Assist with municipal election and by-election processes, including election preparation and coordination.
• Provide front-facing customer service and support.
• Respond to public inquiries related to Council and governance matters.
• Perform related duties as assigned.

Qualifications / Education / Experience:

• Post-secondary education in public administration, office administration, or a related field.
• Municipal government experience is preferred.
• Experience supporting elected officials, senior administration, or governance processes is an asset.
• An equivalent combination of education and experience may be considered.
• Training or willingness to obtain training related to POPA/ATIA and municipal elections.
• Must possess and maintain a valid class 5 driver's license.
• Able to provide a clean RCMP Background Check and Driver's Abstract

Knowledge, Skills & Abilities:

• Strong knowledge of municipal governance, legislation, and Council procedures (or ability to acquire).
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and ability to handle confidential information.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, and electronic records management systems.
• Proficiency in working with municipal websites, social media platforms, and digital communication tools, including posting updates, maintaining governance-related content, and supporting public-facing communications in a professional and consistent manner.
• Strong interpersonal and customer service skills.

Note: The above is not intended to be an exhaustive list of all the responsibilities and activities required for this position, and the Town may consider other factors or modify requirements based ived. Salary will be commensurate with experience and qualifications.

Working Conditions:

• A work week will consist of 35 hours per week.
• Office-based position with regular interaction with Council, administration, and the public.
• Attendance at evening meetings and events outside of regular business hours is required.
• Periods of high workload may occur around Council meetings, elections, and statutory deadlines.
• May be required to adjust work hours to meet operational and legislative requirements.

Closing Date:

Applications must be received by February 28, 2026. Resumes will be accepted until a suitable candidate is found. Interested applicants are invited to submit their resumes to: Human Resources, Personnel & Confidential, P.O Box 460, 56 Wheatland Ave, Smoky Lake, Alberta T0A 3C0 or electronically via email at hr@smokylake.ca. We thank all applicants; however, only those selected for an interview will be contacted. Selected applicants will be subject to an interview process.